Our Export Process
A clear, repeatable path from your first enquiry to a sealed container leaving Lagos — so you always know what happens next and when.
From Enquiry to Delivery
Enquiry
You tell us the grade, crop, approximate tonnage, packing preference, destination port and target timing — by form, WhatsApp or email. We may ask a few clarifying questions about your process and price basis.
Quotation & Specification
You receive a written quotation (FOB Lagos and/or CIF your port, fixed or futures-referenced), a draft specification sheet for the grade, packing options and an indicative shipment window.
Samples
Courier samples let you run your own cut test, moisture test and roasting trial before committing. Sample policy: [e.g. 1 kg samples free, courier at buyer's cost, credited on first order].
Contract & Pro-forma Invoice
Grade, bean count, moisture, quantity and tolerance, packing, Incoterm, price basis, payment terms, inspection arrangements and shipment window are confirmed in a sales contract and pro-forma invoice. Sourcing begins on receipt of the agreed deposit or workable L/C.
Sourcing, Grading & Bagging
Beans are aggregated from farmer groups, cut-tested and moisture-checked on intake, conditioned, screened and bagged in new jute to your packing list and marks. Progress photos are shared.
FPIS Grading & Inspection
The Federal Produce Inspection Service samples and grades the bagged lot; your appointed inspection agency (if any) is scheduled for sampling, cut test, weight verification and stuffing supervision.
Documentation & Booking
NXP processing through our bank, certificate of origin, phytosanitary and fumigation certificates, FPIS certificate and VGM are prepared; the container is booked, lined and positioned.
Container Loading
Bags are counted and stacked away from walls and roof, desiccant is placed, the container is photographed at empty, half and full, sealed, and trucked to the terminal for customs examination and gate-in.
Shipment & Document Release
Once on board, the bill of lading is issued. Original documents are presented to the bank under L/C or released against the agreed payment, with copies sent immediately for your pre-clearance.
Arrival Support & Feedback
We remain available to assist your customs broker and quality team with queries, and we ask every customer for arrival cut-test results to refine the specification for the next shipment.
Indicative Schedule
- Quotation
- 1–2 business days
- Samples by courier
- 5–10 days to most destinations
- Sourcing, grading & bagging
- [e.g. 2–4 weeks in season]
- FPIS grading & documents
- Within the sourcing window
- Ocean transit
- 2–7 weeks by destination
Timelines are indicative and depend on season, order size and vessel schedules. A firm shipment window is given at quotation.
Documents You Will Receive
- Commercial invoice & packing list
- Bill of lading
- Certificate of origin
- FPIS quality / grading certificate
- Phytosanitary certificate (NAQS)
- Fumigation certificate
- Weight certificate (VGM)
- Inspection certificate / analysis (if appointed)
- Container loading report & photographs
- Farm geolocation data (traceable lots)
Nigerian Export Requirements We Handle
Cocoa is a regulated, graded export. These are the Nigerian-side requirements a compliant exporter manages on your behalf.
Exporter Registration
Registration with the Nigerian Export Promotion Council (NEPC) and corporate registration with the Corporate Affairs Commission.
NXP Form
Nigeria Export Proceeds form processed through an authorised dealer bank for each commercial shipment, as required by the Central Bank of Nigeria.
FPIS Grading
Inspection, cut test and grading certificate from the Federal Produce Inspection Service, Federal Ministry of Industry, Trade and Investment.
Phytosanitary & Fumigation
Phytosanitary certificate from the Nigeria Agricultural Quarantine Service and fumigation certificate from a licensed fumigator.
Customs & Origin
Customs export declaration through a licensed agent, plus certificate of origin issued via NEPC or the chamber of commerce.
Destination Requirements
Food-safety, traceability (EUDR) and import-permit documents required by the destination country, prepared with your broker's guidance.
Start the Process Today
Send your enquiry and receive a written quotation, draft specification and shipment window within two business days.